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Sailors 4 Events attaches great importance to respecting the privacy of its subscribers, customers, and visitors to its websites. That is why we would like to inform you clearly about our precautions and measures when handling personal data. Sailors 4 Events always handles and protects the personal data of subscribers, customers and visitors to its websites in a careful manner.

Sailors 4 Events sets its policy for the protection of your personal data in line with the legal provisions in Belgium and the European Union. In doing so, we adhere to the requirements of the general data protection regulation (AVG), privacy law, the law for the protection of privacy, privacy and personal data, the telecommunications law, and other privacy regulations.

This means, for example, that we:

  • clearly state the purposes for which we process personal data. We do this through this privacy statement;

  • limit the collection of personal data to only the personal data that is necessary for the purposes for which they are processed;

  • first ask for explicit permission to process your personal data in cases where your permission is required;

  • do not pass on your data to third parties, unless this proves necessary to be able to provide the requested service or when we are legally obliged to do so;

  • when we share your data, make agreements with third parties to ensure, among other things, that they are not used for other purposes;

  • take appropriate security measures to protect your personal data and also requirements of parties that process personal data on our behalf;

  • respect your right to provide, correct or delete your personal data at your request.

If you wish to contact us in response to this privacy statement, you can do so via the contact details of our responsible (cf. infra).

Sailors 4 Events is responsible for data processing.

  • Address: Visserskaai 29 bus 0301, 8400 Ostend

  • Phone number: + 32 474 99 94 20.


No agreements are made with minors on our websites. We therefore explicitly ask minors not to send us any personal information. If Sailors 4 Events discovers that it has accidentally collected personal data from a minor, it will remove that minor's personal data from its files as soon as reasonably possible.

Purposes of processing personal data

Personal data refers to: name, first name, address, telephone number, gender, date of birth, e-mail address, etc.

Sailors 4 Events collects and processes your personal data for the following purposes:

  • preparation and implementation of the agreement concluded with you, including the payment of purchased products and / or services, and to be able to offer and deliver the agreed products and / or services,

  • to offer you the opportunity to post and exchange information on the website, and to be able to contact other users if the website allows,

  • to be able to invoice if it concerns a paid service. These financial data are never published on a website by Sailors 4 Events, nor made available to third parties for purposes other than the execution of the agreement,

  • to be able to generally offer you the services and advertisements on our website,

  • for marketing purposes to be able to inform you about relevant products and / or services and new offers from Sailors 4 Events and third parties, which we suspect you may be interested in. To personally tailor this information to you, for example to be able to show you an advertisement for a product and / or service that we suspect that you may be interested in based on the personal data processed by us

  • to be able to send you relevant e-mails and mail, newsletters, user information, service messages, or other electronic messages,

  • for further marketing purposes where the data can be passed on to companies and / or third parties so that they can direct interesting and relevant product and / or service offers to you,

  • to compile web statistics, for example on the number of visitors to the various sections of our website and to analyze, maintain, secure and optimize our websites and technologies,

  • to comply with the laws and regulations to which Sailors 4 Events is subject,

  • in the settlement of any disputes and administrative purposes,

After that, your personal data can be kept for archival purposes.

Legal grounds for processing

Sailors 4 Events processes your personal data on the basis of Article 6.1 of the General Data Protection Regulation, more specifically:

  • permission,

  • (b) necessary for the performance of an agreement

  • (c) necessary to comply with a legal obligation

  • (f) necessary for our legitimate interest

Insofar as the processing of personal data takes place on the basis of Article 6.1. (a) consent, you always have the right to withdraw the consent you have given at any time.

Sharing of personal data

Sailors 4 Events can also transfer the personal data it processes to other parties if this would be necessary for the realization of the purposes described in this privacy statement. In this way Sailors 4 Events can serve you even better and tailor the content of its websites even better to your interests. If you do not want Sailors 4 Events to exchange your personal data with other parties, you can always let us know by email to Your opposition to this is always on request and completely free of charge.

Sailors 4 Events can in special cases make your personal data available to third parties if it is obliged to do so in the context of the implementation of a statutory regulation or legal proceedings.

Without your permission, Sailors 4 Events will never sell, rent or otherwise disclose your personal information to third parties for their marketing and advertising purposes.

Retention period of personal data

How long we keep your personal information varies based on the context of the services provided and our legal obligations. The following factors typically affect retention periods:

  • How long is the personal data necessary to provide our services?

  • Are the personal data sensitive?

  • Have you given permission for a longer retention period

  • Are we subject to a legal, contractual or similar obligation to keep your personal information?

Sailors 4 Events stores your personal data for as long as necessary for the purposes described in this privacy statement. When it is no longer necessary to keep your personal information, we will delete it securely, in accordance with our data retention and deletion policies.

Security of personal data

Sailors 4 Events ensures the security of this information when processing personal data. We protect your data using technical and administrative security measures to minimize the risk of loss, misuse, unauthorized access, disclosure and changes. In this way we ensure that there is no unauthorized access to, modification, disclosure, loss or any form of unlawful processing of personal data. Our employees are obliged to treat your personal data confidentially when they have access to it.

Your rights

You have the right to inspect your personal data at all times and can correct them or have them corrected if they are incorrect or incomplete, have them deleted, have their processing restricted and object to the processing on the basis of Article 6.1 (e) or (f) of the General Data Protection Regulation, including profiling based on those provisions.

You also have the right to obtain a copy (in a structured, common and machine-readable form) of his personal data and to have the personal data forwarded to another party.

In order to exercise the above rights, you can contact our responsible or you can also contact us at the following e-mail address You can always contact us free of charge to exercise these rights. Please enclose a copy of the front of your identity card with your application, so that we can process your application as quickly as possible.

Use of cookies

Cookies are small computer files that are sent by our servers and that are placed on the hard drive of your computer. These cookies contain information that can only be decrypted by us and only when you visit the website. When you visit our website, we can therefore store information on your computer. These cookies are there so that you can easily navigate our site.

You are always free to refuse the installation of these cookies by changing the options of your navigation software on the web. With your internet browser you can delete or block cookies from your hard drive or be warned before a cookie is stored. For more information about these functions, please refer to the instructions on the help screen in your browser settings.


On the Sailors 4 Events website you will find links to websites of other parties. Sailors 4 Events is not liable for the content of those sites and / or the way in which those sites treat your (personal) data. Always check the privacy policy, disclaimer, copyright notice and general terms and conditions of the website you are visiting.

Commission for the Protection of Privacy

We will of course be happy to help you if you have any complaints about the processing of your personal data. Should you nevertheless not come to an agreement with us, you also have the right, under privacy legislation, to file a complaint with the privacy supervisor, the Commission for the Protection of Privacy (CBPL).

Changes to the privacy policy

Sailors 4 Events has the right to make changes to the privacy policy and the agreement regarding cookies. Changes will be published on our website. We never use your data for other purposes without permission.

It is therefore advisable to consult this privacy statement regularly so that you are aware of these changes. Therefore, check this document regularly.

Last modified: 11/13/2019

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